Office Coordinator (fixed term Nov 2025 – Apr 2026) 80-100%
Location: Zurich, Switzerland
Position type: Full-time
Start date: 1. November 2025
About You
We are looking for an enthusiastic and organized Office Coordinator to join our team in Zurich on a fixed-term contract to cover a maternity leave from November 2025 through April 2026. In this role, you will play a key part in ensuring the smooth operation of our office and supporting our team during this important period. Are you a natural organizer with a passion for creating efficient, welcoming, and well-run workplaces? Do you thrive when juggling multiple tasks, planning engaging events, and ensuring everything runs smoothly behind the scenes? Are you detail-oriented, approachable, and motivated to help teams stay productive, connected, and happy?
If you’re answer is “yes,” then this could be the perfect role for you!
Your Responsibilities
As our Office Coordinator, you’ll play a vital role in the smooth day-to-day operations of RepRisk’s Zurich office, while also supporting our global offices in line with our values. You’ll be the go-to person for all office-related matters, helping to create a positive, productive, and sustainable work environment.
This is an office-based role where you will:
Be the welcoming face of our Zurich office—greeting visitors, liaising with service providers, and assisting team members with their daily office needs.
Participate in global office alignment and sustainability committees, helping to bring company-wide initiatives to life at the local level.
Oversee office supplies and coordinate with local IT support, handling maintenance and administrative tasks to keep operations running smoothly.
Plan and organize local events and team activities with attention to sustainability, engagement, and budget considerations.
Support office budgeting by tracking costs and managing minor investments.
Lead local safety and emergency procedures, including organizing trainings and keeping documentation up to date.
You Offer
Proven experience in a similar office coordination or office management role, ideally within fast-paced, international mid-sized companies.
Strong digital skills and confidence using modern workplace tools—especially MS Office, Teams, Planner, Excel, and PowerPoint.
A natural sense of hospitality—you genuinely enjoy creating a welcoming and supportive environment.
Excellent multitasking and prioritization abilities, with a hands-on, can-do attitude.
Strong communication and interpersonal skills, with the ability to connect with people at all levels.
Experience in planning and organizing events is a strong plus.
Full professional fluency in both German and English.
About Us
RepRisk is the world’s most respected Data as a Service (DaaS) company for reputational risks and responsible business conduct. Our mission is to provide transparency on business conduct risks to drive positive change. Combining advanced AI with deep human expertise, and a proven methodology at the core, RepRisk’s solutions bring performance and peace of mind, enabling clients to know more, be sure, and act faster. With our values of intellectual honesty and humility, operational excellence, and openness and respect, our diverse teams of talented experts are pioneering solutions that enable clients to make better informed decisions. Headquartered in Zurich, and with offices in Toronto, New York, London, Berlin, Manila, and Tokyo, we stay close to clients and bring an independent lens to the industry. United by our shared belief in the power of data, our 400 people are proud to be setting the global standard for business conduct data and driving positive and meaningful change through transparency.
We offer
- An entrepreneurial, international, and dynamic work environment
- A shared mission to drive accountability and responsible behavior of companies, thus creating positive change
- A company that embraces diversity, because life would be boring if we were all the same!
Please note that we will only consider candidates with a valid work permit.