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Office Coordinator Berlin

Location: Berlin

Position type: Part-time

Start date: 01.06.2024


About You 

Are you a highly organized, confident person with an approachable and easy-going personality? You love to connect, communicate, and work with all levels of seniority inside and outside the company? Are you detail-oriented while maintaining a pragmatic outlook without compromising quality? If your answers are YES - this is the perfect role for you! 

Your Responsibilities 

The position of the Office Coordinator plays a crucial role in supporting RepRisk’s growth and its global reach. You will support the team in Berlin as well as it’s subsidiaries. Moreover, you will be: 

  • Representing and supporting the Berlin team as first point of contact for internal stakeholders and external providers; therefore, this is mostly an office based position in our beautiful office in Kreuzberg
  • Assisting the local (General Manager), to execute local strategies, streamline workflows, and improve operational efficiency
  • Managing office supplies, communication with vendors, bills, post and ad hoc tasks 
  • Welcoming visitors,  and answering external communication telephone calls and emails and directing them to relevant staff  
  • Planning and coordinating office events with an eye for sustainable choices  
  • Preparing and monitoring invoices in our dedicated expenses app 
  • Nurturing relationship with property management and managing the office maintanence
  • Coordinating repairs to office equipment and other office procedures as required and in collaboration with IT Support when needed 
  • Creating internal presentations and coordinating global and local team meetings (e.g. team events, workshops and training) 
  • Handling multiple ad-hoc projects (e.g. expand Admin Guide and Berlin Team Guide regarding office procedures and best practices) 
  • Supporting the budgeting process for the local office and keep an overview of the running costs and investments 

You Offer 

  • 2-3 years of experience in a similar role 
  • Experience in a fast-paced, high-growth business   
  • Excellent English skills and good German (B2)  
  • Strong project management skills, a flair for digital solutions, and the latest productivity tools   
  • Advanced skills in the Microsoft-360-suite are essential: like MS-Teams and MS-Planner (Kanban Board), Excel mastery, MS Word and PowerPoint wizardness 

About Us

RepRisk is a rapidly-growing global company and a pioneer in the ESG data science field. Our goal is to make the world a better place by creating transparency in the business world by driving positive change via the power of data. We combine AI and machine learning with human intelligence to analyze public information and identify environmental, social, and governance risks. We serve as a reality check for how companies conduct their business around the world – do they walk their talk when it comes to human rights, labor standards, corruption, and environmental issues? 

We offer

  • We offer a diverse, multicultural, collaborative and dynamic work environment in our fast-paced, mission-driven company.
  • Our working conditions support a good work-life balance. This includes the opportunity to work flexibly and from home (up to 3 days per week possible).
  • You will have market based compensation, benefits and perks in line with our culture and values.
  • Paid volunteering and training days, plus a donation matching program and a health and fitness subsidy.
  • Frequent (optional) social events: From office parties to cultural potlucks or team sports - and much more! 
  • At RepRisk we respect the different needs and life experiences of our colleagues and we value diversity. Equal opportunities and equal treatment are a top priority.
  • And more!

Please note that we will only consider candidates with a valid work permit.